Whether they’re in physical or digital form, records are crucial for every business. But manual processes for doc distribution can be tedious, time consuming, and less-than-secure. Thankfully, there are tools designed to automate these workflows and make it better to gather, store, manage, talk about, and sign electronic docs from anywhere.

In addition to streamlining the document distributing process, storage and distribution computer software can also assist you to protect sensitive data and information. This is often done through features that provide a great audit trek of so, who accessed a document, when they viewed it, and virtually any changes built. It can also prevent unauthorized access by enforcing security rules that ensure only individuals who are authorized to examine or modify a file gain access to it.

A few of the top document storage and distribution software program includes features like picture scanning and OCR, which in turn allow you to convert old paper documents files into a digital structure that can be easily retrieved. It can also help you handle certain workflows, use type control to read changes, and allow different access levels depending on a person’s position. It can also be accustomed to track documents’ expiration dates and gives a secure file restoration feature.

One other well-known option is DocuWare, which gives a centralized repository for all your documents. It can benefit you handle workflows, continue to keep documents organized by using folder hierarchies, and enable users to collaborate about documents in real-time. DocuWare also offers an array of editing revolutionizing customer journeys with predictive analytics and posting capabilities, such as the ability to put comments, area notes, and sign records. It can also cope with both physical and digital documents, and has a customizable dashboard that lets you customize the consumer experience per team member.